MEETING CONSULTING Inc.

Site selection
Once you have submitted a request to MEETING CONSULTING, we will start
searching the site that best matches your meeting requirements and
budget. Together with you or on your behalf, we will organize a site
inspection to determine the meeting room and sleeping room requirements,
level of service, property condition and floor plans. Face-to-face meetings
with the sites will help us to identify aspects that can not be seen in
brochures, websites or proposals and contracts.

Proposal and contract negotiation
MEETING CONSULTING will prepare detailed proposal with spreadsheets
to include hotel description, availability, rates, images and lay-out of the
meeting rooms, transportation estimates and access to airport, etc.

After securing the site for your meeting, we will use our strong industry
connections and buying power to negotiate the best available rate for
sleeping rooms, meeting space, food and beverage, audio visual
equipment and other services, including the possible complimentary nights
and VIP upgrades and amenities.


On-site management and pre-conference meeting
Your meeting is important to us. During the planning process,

MEETING CONSULTING will serve as a liaison between you, hotel staff, and

other venues to oversee that the communication between the site and your

meeting participants is flawless.

We will schedule a pre-conference meeting together with you and the site to
make sure that all the details are finalized. This includes setting up master
billing for meeting rooms and billing instructions for sleeping rooms,
rooming list, reviewing banquet event orders and hotel resume for accuracy
and any possible security needs.

On the morning of your first meeting date and during your meeting, we will
oversee that the all other program details are followed and taken care of;
suite and meeting room set-up, audio-visual requirements,
registration/hospitality, food functions, on-site staff, transportation and
special events.

Transportation
MEETING CONSULTING will arrange and manage all participants land
transportation to and from the airports and during your stay to the off-site
events. Click here for VIP International, a travel service with airline tickets
around the world.

Off-site programs and events
Our strong industry contacts will secure discounted prices for your dinners,
musicals, sport events etc, including complimentary meals and tickets for
larger group reservations.